Position Title:Administrative Coordinator Department: Children’s Ministry

Reports To:Children’s Ministry Director Position Status:Full Time

Job Class: Exempt

OCCUPATIONAL SUMMARY:

The Administrative Coordinator has the primary responsibility for the day-to-day operations of the Children’s Ministry office and is also responsible for ensuring that projects, policies, and reports are completed in a timely manner.

SUPERVISORY DUTIES:

None

PRIMARY DUTIES AND RESPONSIBILITIES:

• To assist in fulfilling the Vision and Mission of World Changers Church International
• Manage and update Children’s Ministry rosters and check in/out systems
• Review and post virtual services on all social media platforms
• Oversee office in the absence of the Director
• Attend meeting for Director in their absence
• Responds to written and/or verbal communications on behalf of the Director
• Facilitate special projects within the Children’s Ministry
• Manage Director’s calendar by scheduling Christian advisement appointments and meetings
• Aides in any function pertaining to Children’s Ministry office for the Director
• Sort and distribute mail, filing
• Managing compliance with the department’s budget
• Maintain updated policies and procedures
• Process background checks
• Complete reference checks for potential volunteers
• Input and maintain statistical data on X drive
• Draft and type letters and memos
• Submit weekly reports
• Prepare deposits, purchase and check requisitions, credit card receipts and accounting documents
• Assist with preparing timekeeping/payroll reports
• Submit work orders for facilities and network services
• Coordinate special events, staff workshops and other projects
• Prepare monthly budget for Children’s Ministry
• Order office supplies for Children Ministry
• Get quotes from vendors for budget purposes
• Performs other duties as assigned

EDUCATION:

• High School Diploma required
• Certification in early childhood education a plus

EXPERIENCE:

• Proficient in Microsoft Office
• Experience in overseeing an office
• Handle multiple projects
• Managing budget

SKILLS/ABILITIES:

• Type 50 wpm
• Ability to prepare reports
• Ability to plan and organize
• Strong communication skills
• Strong writing skills
• Proficiency in Microsoft Office
• Project management skills
• Project development skills
• Flexibility a Must
• Extremely strong/inter-personal skills
• A gracious, Christ-like demeanor in demanding situations

EQUIPMENT TO BE USED:

• Office Equipment (Telephone, Fax, Copier, Computer, etc.)

WORKING CONDITIONS:

• High pace church environment
• Normal office environment 
• Sundays are required and Saturdays required during special events

We have benefits too! 

• Paid Holidays
• Paid Vacation and Healing (sick) leave
• Free Parking
• Quarterly Fun Activities
• Tickets at Work Discounts
• Free Fitness Center
• Medical, Dental, & Vision
• Short Term and Long-Term Disability Insurance
• Company Paid Life Insurance
• Supplemental Life Insurance
• Supplemental Insurance Benefits Options
• Flexible Spending Account
• Health Savings Account
• Retirement Plan 403(b) with match
• Employee Referral Incentive Program
• Employee Assistance Program

World Changers Church International require job applicants to submit to a substance abuse test after extending an offer of employment. 

World Changers Church International is a certified Drug Free Workplace.